Enviro-Tulsa Electrostatic Disinfecting Service In Process | Government Grant Application

Enviro-Tulsa Electrostatic Disinfecting Service | Application Preview

1. PROJECT COVER INFORMATION

Project Title: Enviro-Tulsa Electrostatic Disinfecting Service Start-Up and Community Disease Prevention Initiative

Applicant Organization: Enviro-Tulsa Electrostatic Disinfecting Service

Amount Requested: Not specified in the application narrative provided.

Project Period: Not specified in the application narrative provided.

2. EXECUTIVE SUMMARY / ABSTRACT

Problem / Need: Communicable diseases continue to disrupt workplaces, schools, healthcare settings, and public-facing businesses. High-touch environments and high-traffic facilities face ongoing exposure risk from pathogens that spread through droplets, aerosols, and contaminated surfaces. Many organizations need a practical, repeatable way to reduce risk and reassure employees, customers, and the public, especially during periods of elevated community transmission.

Target Population / Sector: Enviro-Tulsa will serve high-volume and high-contact facilities in the Tulsa area and surrounding communities. Likely client sectors include small and mid-sized businesses, offices, retail, hospitality, childcare, schools, faith-based organizations, gyms, and other public-access spaces that need consistent sanitation standards without turning to a full janitorial contract.

Proposed Solution: Enviro-Tulsa will provide specialized electrostatic disinfecting services as a focused, single-purpose provider. The company positions itself as distinct from general janitorial firms by offering a dedicated disinfection method intended to improve coverage of surfaces and hard-to-reach areas while delivering consistent procedures, customer service, and reliable scheduling. The service model is designed to support routine disinfection as well as rapid response disinfection following confirmed illness exposure.

Key Activities: - Purchase and deploy electrostatic disinfecting equipment, EPA-appropriate disinfectant supplies, and a dedicated service vehicle to reach clients efficiently and on short notice. - Launch local advertising and referral-based outreach to build a recurring customer base through excellent service, responsive scheduling, and clear communication. - Hire and train service personnel to deliver standardized disinfection protocols, documentation, and quality control for repeat clients.

Expected Outcomes: Enviro-Tulsa expects to (1) increase access to specialized disinfection in Tulsa-area facilities, especially for organizations that are not served by or do not want a full janitorial provider, and (2) contribute to reduced transmission risk by improving the consistency and thoroughness of disinfection practices in participating sites. Additional outcomes include job creation through onboarding service staff and building a scalable service footprint beyond the immediate local area.

Funding Request & Duration: Funds are requested for start-up equipment, disinfectant supplies, a vehicle, and early operating expenses including staffing during launch. The requested amount and the exact duration were not specified in the narrative provided.

3. STATEMENT OF NEED / PROBLEM STATEMENT

Problem Description: Organizations that host employees and the public face ongoing pressure to maintain cleaner, safer environments. During and after the COVID-19 pandemic, expectations for sanitation rose sharply, and many facilities learned that ad hoc cleaning practices are difficult to maintain, especially when staff are stretched thin. Even when routine cleaning is performed, gaps often remain in consistency, coverage, and process control. A targeted disinfection provider fills a distinct niche by focusing on standardized disinfecting procedures rather than general housekeeping.

Who Is Affected: The primary beneficiaries are Tulsa-area businesses and institutions that operate in high-volume settings where frequent contact and shared spaces are unavoidable. This includes staff who work on-site, customers and visitors who enter facilities daily, and vulnerable individuals who may be more impacted by respiratory and communicable illnesses. Secondary beneficiaries include the wider community, since reduced transmission in public-facing spaces helps limit downstream spread.

Evidence & Data: Public health guidance throughout the COVID-19 era emphasized layered prevention, including cleaning and disinfection as part of broader infection control. While the relative role of surface transmission for SARS-CoV-2 has been described as lower than early estimates, disinfecting remains important for many pathogens (such as norovirus and influenza) and remains a visible, confidence-building control in shared public spaces. Many industries also maintain hygiene and sanitation expectations through internal policies, customer requirements, and sector norms, particularly in healthcare-adjacent settings, childcare, food service, hospitality, and gyms. The ongoing presence of seasonal illness cycles and periodic outbreaks creates continued demand for rapid-response and routine disinfection.

Current Gaps: Many providers in the local market bundle disinfection as an add-on to janitorial services, which can lead to inconsistent specialization, training, or documentation. Some small businesses and institutions cannot justify or do not want a full janitorial contract but still need periodic professional disinfection. There is also a gap for rapid turnaround service when a site experiences exposure and needs quick, credible support.

Consequences if Unaddressed: Without reliable access to specialized disinfection, facilities may experience higher disruption from preventable illness spread, including staff absenteeism, reduced consumer confidence, operational interruptions, and reputational harm. When organizations lack a ready vendor, response times after exposure can be delayed, which increases anxiety and may prolong downtime.

4. PROJECT GOALS & OBJECTIVES

Overall Goal: Improve community health resilience in Tulsa and surrounding areas by expanding access to specialized, professional electrostatic disinfecting services, supporting safer public spaces while creating local jobs.

Specific Objectives (SMART): Objective 1: Within the initial operating period after funding, Enviro-Tulsa will establish operational readiness by acquiring electrostatic equipment, disinfectant inventory, and a service vehicle, enabling the company to begin scheduled and on-demand disinfection services across the Tulsa area.

Objective 2: During the start-up phase, Enviro-Tulsa will recruit, onboard, and train service personnel to deliver standardized disinfection procedures with consistent quality and customer-facing professionalism, supporting reliable service capacity as demand grows.

Objective 3: Within the first year of operation, Enviro-Tulsa will develop a repeat-client base through advertising and word-of-mouth referrals, positioning the company as a local go-to provider for specialized disinfection and setting the foundation for expansion into a larger service area.

5. PROJECT DESCRIPTION / PROGRAM NARRATIVE

Project Overview: Enviro-Tulsa Electrostatic Disinfecting Service is a start-up service business designed to deliver professional disinfection using electrostatic application methods. The company will operate as a dedicated disinfection provider rather than a general janitorial company. This narrow focus is intended to strengthen credibility, improve consistency, and provide a clear value proposition to clients who want a specialized infection-control service.

Approach / Strategy: The strategy centers on specialization, responsiveness, and service quality. By doing one thing and doing it well, Enviro-Tulsa aims to differentiate itself from competitors that provide disinfection as one of many offerings. The company will emphasize dependable scheduling, strong customer communication, and repeatable processes. Advertising will drive initial awareness, while customer satisfaction and visible results will drive word-of-mouth referrals and recurring agreements. The broader public health context supports ongoing demand from organizations seeking proactive measures to reduce illness spread and maintain continuity of operations.

Key Activities: - Operational launch: Purchase electrostatic disinfecting equipment, disinfectant supplies, and a vehicle to enable mobile service delivery and timely response. - Service delivery: Provide routine disinfection for recurring clients and on-call service following illness exposure events, with consistent procedures and attention to high-touch areas. - Business development: Local marketing, relationship building with facilities managers and small business owners, and a customer service approach designed to generate repeat engagements and referrals.

Innovation / Best Practices Used: Electrostatic application is widely used in professional disinfection settings because it is designed to improve coverage efficiency when applied correctly. A specialized provider can also implement best practices that clients value, including standardized checklists, clear pre-service and post-service instructions, and consistent documentation of service completion. The focus on a single specialty supports training depth and process discipline compared to general cleaning operations.

Alignment with Grant Priorities: This project aligns with common government grant priorities related to public health preparedness, community resilience, small business development, and job creation. It supports safer public environments, helps organizations remain operational during illness waves, and builds local service capacity that can scale across a broader geographic area.

6. METHODS / WORK PLAN

Implementation Steps:

Phase 1 - Setup Enviro-Tulsa will purchase start-up equipment and disinfectant supplies and secure a dedicated service vehicle. The company will establish initial operating procedures, basic scheduling and dispatch processes, and safety protocols for chemical handling and personal protective equipment use. Early-stage recruiting and training will begin to ensure services can be delivered reliably once marketing drives demand.

Phase 2 - Execution Enviro-Tulsa will launch advertising and outreach to target high-volume local facilities and small businesses seeking specialized disinfection. The company will begin providing electrostatic disinfecting services, focusing on customer service, responsiveness, and repeatable quality. Staffing will scale with demand to meet service levels while maintaining consistency.

Phase 3 - Delivery Enviro-Tulsa will refine service routes, client scheduling, and operational controls to support repeat clients and expand coverage area. The company will focus on retention through reliable performance and clear communication, supporting a stable base of recurring revenue.

Timeline: A precise timeline was not provided, but the work plan follows a logical start-up sequence: immediate procurement and readiness, followed by service launch and staffing, then stabilization and expansion as the client base grows.

9. ORGANIZATIONAL CAPACITY

Organization Mission: Enviro-Tulsa Electrostatic Disinfecting Service exists to protect and shield local facilities from the transfer of communicable diseases through specialized electrostatic disinfection, contributing to healthier shared spaces in Tulsa and beyond.

Relevant Experience: The application emphasizes a specialized service model focused exclusively on electrostatic disinfecting rather than janitorial services. This specialization is presented as a capability strength because it supports deeper expertise, clearer training standards, and a more credible positioning with businesses seeking a dedicated disinfecting provider.

Systems & Infrastructure: The grant funds will directly establish the necessary infrastructure for operations, including core equipment, disinfectant inventory, transportation, and early staffing capacity. These elements are essential to consistent service delivery, timely response, and the ability to cover multiple sites across the service area.

Compliance & Financial Controls: Specific controls were not described in the narrative provided. As part of underwriting readiness, Enviro-Tulsa can reasonably be expected to implement standard small-business controls, including documented purchasing processes, receipts and invoice tracking, payroll records for staff, and basic operational documentation to support grant compliance and reporting requirements.

10. STAFFING PLAN / KEY PERSONNEL

Staff Responsibilities: Grant funding will help Enviro-Tulsa bring on service personnel early in the start-up phase. Staff will be responsible for preparing sites for treatment, applying disinfectant using electrostatic equipment, ensuring proper dwell/contact time consistent with product labeling, focusing on high-touch surfaces and shared spaces, and maintaining professional customer interaction. Personnel will also support equipment care, restocking supplies, and maintaining readiness for rapid-response calls. Early staffing support is important because service businesses often face a ramp-up period where payroll and operating costs precede stable recurring revenue.

12. BUDGET SUMMARY

Budget summary: The application states that funds will be used for start-up equipment, disinfectant supplies, and a vehicle, as well as early expenses needed to launch operations and hire service personnel. A line-item budget and total amount requested were not provided in the narrative shared.

13. BUDGET JUSTIFICATION (NARRATIVE)

Equipment: Electrostatic disinfecting equipment is the core operational asset required to deliver the proposed service. Without it, Enviro-Tulsa cannot perform its specialized function. Equipment funding directly translates into service capacity and the ability to begin operations quickly.

Supplies: Disinfectant and related consumables are recurring necessities for each service call. Initial supply purchasing is critical during start-up so the company can fulfill early contracts without cash flow constraints and can respond quickly to urgent disinfection needs.

Vehicle: A reliable vehicle is essential for a mobile service model. It enables technicians to reach multiple client sites per day, transport equipment and supplies safely, and provide timely response to high-priority requests, particularly when a facility needs rapid service after exposure.

Personnel: Early staffing funding supports the period when the company is building its customer base through advertising and word-of-mouth. It allows Enviro-Tulsa to train personnel, meet demand promptly, and avoid turning away early clients due to lack of capacity, which is especially important for establishing reputation and repeat business.

14. SUSTAINABILITY PLAN

Post-Grant Funding Strategy: Enviro-Tulsa is structured as a fee-for-service small business that can sustain operations through earned revenue once the initial start-up barriers are addressed. After grant-supported launch, the business plans to rely on a mix of advertising-driven customer acquisition and word-of-mouth referrals to build a stable base of repeat clients.

Revenue or Cost Recovery: Sustainability is expected to come from recurring disinfection contracts and repeat service visits for routine maintenance, seasonal illness periods, and response cleaning following exposure events. As the client base grows, route density improves, reducing per-job travel time and increasing operating efficiency.

Institutional Adoption: As clients experience reliable service, disinfection can become a routine operational practice, particularly in high-volume facilities. This drives recurring revenue and supports longer-term stability while helping normalize safer facility standards in the local area.

15. RISK MANAGEMENT

Key Risks: The main risks for a start-up service business include early cash flow pressure, slower-than-expected customer acquisition, supply chain variability for disinfectants and equipment, and operational risks related to chemical handling and consistent service quality. Market competition is also a risk given the presence of established providers such as Enviro-Master, Service King, and EnviroClean Cardinal.

Mitigation Strategies: Enviro-Tulsa mitigates competitive pressure by differentiating clearly: it is not a janitorial company and focuses exclusively on electrostatic disinfection. This specialization supports stronger training, consistent processes, and a clearer brand promise. Operational risk can be reduced by implementing standardized procedures, technician training, and strict adherence to disinfectant label directions and safety practices. Cash flow risk can be reduced by prioritizing recurring client agreements, efficient scheduling, and disciplined expense management during the ramp-up period. Supply risk can be managed by maintaining minimum on-hand inventory and establishing relationships with multiple suppliers.

• General Information

  Business Registration Number: In Process

  Location: CLAREMORE, OK, United States

  Length of Operation: starting

  Number of Employees:

  Annual Gross Income:

  Annual Gross Expense:

  Open to Loans: NO

• Funding Usage

  The funding will be used to purchase start up equipment and disinfectant along with the vehicle. To cover early expenses to get started and to bring on service people.

• Business Plan

  As the Corona Virus continues this business will be on the front lines of combat to help high volume areas sustain a level of shielding. Through excellent customer service, advertising and word of mouth the local area will use us as the go to company to cover their space. Tulsa People Tulsa Care! This is a small amount to invest in the health and care of preventing the spread of communicable disease. This will allow us to do our part in helping and providing a necessary service and a company that will expand to cover a large area.

• Self Identified Competition

  Enviro-Master Service King EnviroClean Cardinal We are not a Janitorial company. We do one thing and one thing only, Electrostatic disinfecting. Protecting and shielding areas from the transfer of communicable diseases which provides us the expertise and credibility that business are looking for.

• Contact Applicant

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